Treasurer Responsibilities

A treasurer is primarily responsible for managing the school’s finances. Speaking from years of experience as a treasurer, Steve covers the specifics of what this role involves, including the following:

1. Budgeting. A budget is critical, must be approved by the school’s stakeholders, and drives all financial decisions.
2. Expenditures. Staff spending must align with the budget and should include some sort of reporting of expenses.
3. Accounting records. Various accounting software can be used, such as QuickBooks or Wave.
4. Financial reports. Reports should be presented regularly to the school board and patrons to provide transparency and build trust.
5. Staff wages. Wages should be the largest budget item and take fair community standards into consideration, as well as a plan to incrementally increase wages to retain long-term staff.
6. Compliance and auditing. Treasurers must stay updated on regulations, and complete annual bank reconciliation and financial verification reports, along with occasional full audits.

The role of treasurer is important and requires collaboration with the board and school administrator. Treasurers ought to view their role as a noble task, as it ensures financial stability for quality education.

“Treasurer Responsibilities” was presented by Steve Burkholder at CASBI 2025 held at United Christian School in Napanee, Indiana.